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Enable and configure e-mail for a list or library

Before a list or library can receive e-mail, the you must enable and configure incoming e-mail for the list or library. The steps for changing the e-mail settings on a list or library vary by list or library type. The following sections provide the steps to enable and configure incoming e-mail support for the list and library types listed above.

Enable and configure e-mail settings for a list or library

Do the following to enable and configure the e-mail settings for a document, picture, or form library.

  1. Open the library for which you want to enable and configure e-mail settings.

  2. On the Library tab, click List Settings or Library Settings, depending on the type of library you are enabling and configuring.

  3. Under Communications, click Incoming e-mail settings.

    NOTE   The Incoming e-mail settings link is not available if incoming e-mail support is not enabled. Please see your System Administrator.

  4. In the E-Mail section, click Yes to enable this library to receive e-mail.

  5. In the E-mail address box, type a unique name to use as part of the e-mail address for this library.

  6. In the E-Mail Attachments section, choose where to save and how to group e-mail attachments in this library, and then choose whether to overwrite files with the same name.

  7. In the E-Mail Message section, choose whether to save the original e-mail message in this library.

  8. If you choose Yes, the original message is saved as a separate item in the library.

  9. In the E-Mail Meeting Invitations section, choose whether to save attachments to your meeting invitations in this library.

  10. In the E-Mail Security section, choose whether to archive e-mail from only members of the site who can write to the library or to archive regardless of who sends the e-mail.

  11. Click OK to save your settings.

Enable and configure e-mail settings for an announcements list

  1. Open the announcements list for which you want to enable and configure incoming e-mail support.

  2. Click Settings, and then click List Settings.

  3. Under Communications, click Incoming e-mail settings.

    NOTE   The Incoming e-mail settings link is not available if incoming e-mail support is not enabled.  Please see your System Administrator.

  4. In the E-Mail section, choose Yes to enable this list to receive e-mail, and then type the alias that you want to use to send e-mail to this list.

  5. In the E-Mail Attachments section, choose whether you want to archive the e-mail attachments in this list.

    NOTE   If you choose No, e-mail attachments will be discarded.

  6. In the E-Mail Message section, choose whether to save the original e-mail in this list.

    If you choose Yes, the original e-mail is saved as an attachment.

  7. In the E-Mail Meeting Invitations section, choose whether to archive meeting invitations that were sent as e-mail in this list.

    Choosing Yes for this option provides a way to archive your meeting invitations to the Announcements list. Note that because e-mail handlers are not aware of which other lists you send e-mail to, you can send a meeting invitation both to the e-mail address of the calendar and to the e-mail address of the Announcements list (choosing Yes for this setting). This way, the meeting request will appear in both the calendar and the Announcements list.

  8. In the E-Mail Security section, choose whether to accept e-mail from only members of the site who can write to the list or to accept e-mail regardless of who sends the e-mail.

  9. Click OK to save your settings.

Enable and configure e-mail settings for a calendar list

  1. Open the Calendar list for which you want to enable and configure incoming e-mail support.

  2. Click Settings, and then click List Settings.

  3. Under Communications, click Incoming e-mail settings.

    NOTE   The Incoming e-mail settings link is not available if incoming e-mail support is not enabled. Please see your System Administrator.

  4. In the E-Mail section, choose Yes to enable this list to receive e-mail, and then type the alias that you want to use to send e-mail to this list.

  5. In the E-Mail Attachments section, choose whether you want this list to archive e-mail attachments.

    NOTE   If you choose No, e-mail attachments will be discarded.

  6. In the E-Mail Security section, choose whether to archive e-mail from only members of the site who can write to the list or to accept e-mail regardless of who sends the e-mail.

  7. Click OK to save your settings.

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