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How do I enable and configure versioning in a list or library?

Take the following steps to enable and configure versioning in a list.

  1. Click the name (title) of the list or document library.


    Note - You can also click Settings Settings button, and click Site contents, and then look for and click the title of the library or list you want to add versioning to.

    Select library

  2. On the ribbon, on the Library or List tab, click Library Settings or List Settings.

  3. Under General Settings, click Versioning settings. The Versioning Settings dialog opens.

  4. In the Content Approval section, under Require content approval for submitted items?, select Yes.

  5. In the Item Version History or the Document Version History section, select if you want to create a major version or a major and minor version.

  6. Optional: Select the number of versions you want to retain in the list.

  7. Optional: Select the number of approved versions for which you want to retain drafts. This option is available when you select Yes in the Content Approval section.

  8. Determine which users should be allowed to see draft of items that have not been approved. This option is only available when Require content approval for submitted items is set to Yes. In the Draft Item Security section, select one of the following.

    - Any user who can read items. This selection allows access to anyone who has Read permissions to the site.
    - Only users who can edit items. This selection restricts the view of drafts to those who have permissions to edit.
    - Only users who can approve items (and the author of the item). This selection restricts the view to only the original author of the item and those who have permissions to approve items in the list.

  9. If you want users to check out documents before they can make any changes to the library, then in the Require checkout section, click Yes.

    NOTE - The Require checkout section appears only for a library.

  10. Click OK.

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